ABOUT
Since 1992, the CACFP Roundtable has hosted our highly successful Annual CACFP Conference, which attracts over 500 participants from across the country. Each year, we strive to provide everyone within the CACFP community an affordable, productive, energetic, and educational professional growth experience.
With this year’s 31st Annual CACFP Conference, we are reconnecting and recharging. It's a safe and fun space for our CACFP community to come together, after such a long time apart. We will focus on our work, our passion, our commitment to serving others, and own growth and wellbeing. We hope you will join us to
Back in person for the first time in nearly three years, the Annual CACFP Conference will provide content that meets the needs of the moment, creates space for necessary dialogue, and offers relevant training that supports the CACFP community.
CONFERENCE TRACKS
DATES & LOCATION
Ideally situated across from the stunning and lush 40-acre California State Capitol Park—and surrounded by restaurants, shopping and nightlife—Hyatt Regency Sacramento is within walking distance of Capitol Mall, Crocker Art Museum, Old Sacramento Waterfront and more.
Special Conference Rates
1 king bed or 2 double beds:
$189 + taxes and fees / per night
PRE-CONFERENCE TRAINING
CACFP Roundtable is thrilled to be partnering with the Institute of Child Nutrition (ICN) to offer a free, optional pre-conference training on Monday, October 17 from 8:00AM - 12:00PM: Managing Personalities and Conflicts. This four-hour course is designed to help participants identify the many factors that may influence how people interact and respond to conflict. Self-reflection is a critical component of this training that aims to help participants identify characteristics of their own personalities and attitudes, in addition to any existing biases and stereotypes. Finally, participants will engage in identifying non-productive behaviors and in building skills that will help promote successful conflict resolution.
Interested in this free training? Simply register for the conference and let us know that you plan to attend the pre-conference.
**In year's past CACFP Roundtable has partnered with CDE to offer an in-person mandatory training at our Conference. The CDSS is not offering the mandatory training in-person anymore. For questions about how to fulfill your mandatory training requirements, please contact CDSS.**
CONFERENCE SPEAKERS
CONFERENCE FAQs
You've got questions, we've got answers. If you don't find the answer to your question below, shoot us an email.
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How can I receive the member rate for registration?Become a member! Learn more here. Once we open conference registration for the Annual CACFP Conference, you first will be asked to enter your email address. If you have an active and fully paid CACFP Roundtable membership, your email will be recognized and you will automatically be placed on a member registration pathway. If your email address is not recognized in our system, you will get placed on the non-member pathway. It may be that your admin/parent member needs to add your email to their account. You can find simple instructions for how to do that here. If you still need help accessing your membership, please contact Elyse Homel Vitale at elyse@ccfproundtable.org.
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Why am I receiving reminders of invoices when my agency says they’ve already paid?If you opted for the “invoice me” option when registering, the system creates an invoice and leaves it as open until marked paid. Our registration system sends out the reminders automatically. We do not mark invoices as paid unless we have received the payment (e.g., check by mail or online payment). Once the payment has been received, the reminders will stop automatically.
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I did not receive confirmation of registration. How can I confirm that I am registered?If you did not register yourself or if you were registered with a group, confirmations were created and sent to registered attendees. If you registered yourself or submitted a registration on someone’s behalf but did not receive a confirmation, please contact Elyse Homel Vitale at elyse@ccfproundtable.org.
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I need help with my registration. Who do I contact?If you need help registering a large group to one of our events, getting the member rates, or accessing your CACFP Roundtable member account,please contact Elyse Homel Vitale at elyse@ccfproundtable.org.
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How do I register a big group?The registration form for this event is housed in CACFP Roundtable’s member portal. This system allows attendees to: Register themselves Register their colleagues individually Register their colleagues as a group Automatically receive an invoice for their registration(s) Gain access to outstanding invoices and submit online payments Registration Step-by-Step Log into your CACFP Roundtable account or create an account Register yourself first: Once logged in, all of your personal details (name, email, address, etc.) that are currently saved on your profile will be automatically populated. If you wish to register your colleagues, make sure they are first added to your account and then, simply click on their name at the bottom of the form. Hot tip: Make sure the parent member on your account has added your email address; if not you will not access member rates or be able to easily link to others in your organization. For any questions regarding registration, membership, or other inquiries, please contact Elyse Homel Vitale at elyse@ccfproundtable.org.
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Does payment have to be made to register or attend?Payments are not required at the time of registration. Invoices will be sent promptly to registrants. Payment is required to attend. If payment has not been received by the date of the conference, please come prepared to pay (paper check in hand or credit card can be processed on site at the registration table). Please contact Elyse Homel Vitale at elyse@ccfproundtable.org. if you have any questions.
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Can I cancel my registration?Conference cancellations must be received in writing no later than September 22, 2023. All cancellations are subject to a $100 administrative fee. No refunds will be granted after September 23, 2023; however, substitutions without penalty are welcome. No refunds will be given for no-shows. Partial refunds will be reviewed on a case-by-case basis for situations involving documented flight or medical emergencies within four days of the conference start date. To be considered for a refund, requests must be submitted in writing via conference@ccfproundtable.org.
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Can I substitute another staff member on my registration?Substitutions are permitted; however, notification must be received in writing with the subject line: “Conference Substitution.” In the body of your email, send the name of the original registrant and the name of the person substituting to conference@ccfproundtable.org by the registration deadline. If the event is in person, substitutions can also be made on-site at the conference registration desk. All changes, including name updates and editing information, can be done on-site. If someone is coming to replace a pre-registered attendee, they will sign for the items of the pre-registered attendee and receive a new badge on-site. If you have further questions, contact Kellie Konysky at conference@ccfproundtable.org.
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I can no longer attend the event due to extenuating circumstances, what do I do?Cancellations due to extenuating circumstances (i.e., death, accident, serious illness) will be reviewed on a case-by-case basis, must be submitted in writing, include appropriate verification, and must be received by CACFP Roundtable prior to the start of the conference. No refunds will be granted for any reason after the conference has ended. All cancellations are subject to a $100 administrative fee. Please contact Kellie Konysky at conference@ccfproundtable.org to further discuss.
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When is my payment due?Payments must be paid within 30 days of the date of invoice or by the start of the conference, whichever comes first.
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Do I need to update my vendor system to process the payment for my registration?Maybe! In 2021 CACFP Roundtable separated from our former fiscal sponsor and became an independent 501(c)3 organization. Payment via check can only be processed if it is made out to “CACFP Roundtable.” Here’s our W9 that you can send to your accounting department.
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Will a certificate be given for the conference?Yes, at the end of the event an email will go out with the link to the certificate. Please keep in mind that only one certificate will be given for the entire event.
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Do you offer continuing education units?We do not. But if this is something you would like to see at future conferences, please send us that feedback: conference@ccfproundtable.org.
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There is no printed conference program? Why and how do I access information about the conference?We all need a little less paperwork in CACFP, right?! In an effort to go green and cut back on wasted paper, we are using a conference app called “Whova.” We will not be providing the traditional printed conference program booklet as we have in years past. Whova is an event app that is designed to help attendees be more productive at events, e.g. browse event brochures and set personalized schedules, network with the right people even before or after an event, and get real-time event updates, and more. This is our first time using it, so feel free to tell us what you think! We will have a few printed schedule summaries available at the registration table.
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Is Whova free?As an attendee of the Annual CACFP Conference, Whova is free to use. CACFP Roundtable has taken care of the fees.
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When will we be able to access Whova?You will receive an email with all the information about Whova the week before the conference.
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Do we need to make an account to access Whova?No, all registered participants will be uploaded into Whova prior to the event. The only thing you will need to do is set up a password. You will receive instructions from Whova on how to set that up.
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Which mobile platforms does Whova support?Whova provides native apps for Android and iOS, including smartphones and tablets.
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I don’t have a smartphone. Am I going to miss out on conference information?Attendees who do not have an iPhone or an Android can use a Web App on their tablet, laptop, or desktop computer. The Web App has almost the same comprehensive features as the Mobile App. We will send you a URL via email the week before the conference, that will allow you to access the conference information through a browser.
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Do I need to download the Whova app to be able to participate in the event?No, the app is not required to participate in the event; however, it is strongly suggested to download the app since it offers some features that make interacting more pliable and exciting.
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What if I do not download the app? Will I miss out on announcements?When there are messages sent or announcements sent through the Whova app, it will connect to the attendees’ email so that even if you don’t download the app or are not connected afterward, you will still get notified.
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I’m new to this and need help navigating Whova.We’ve got you covered! Check out this quick video about Whova for some basics about how to use the app.
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How and where can I find session materials?Session materials can be found at the bottom of the session listing, past the session description and speaker bio. You can find the session by clicking on the agenda tab, finding the session, and clicking the session. You can also find the materials under resources and documents. There you will find a list of all documents that have been uploaded to Whova. Please keep in mind that the documents will not be divided into sessions there.
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What if there are not any materials listed?If no materials are listed in the session, it means the presenter either did not use/provide us with any or you might have to reach out to the presenter to ask for the materials personally.
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Will my notes be visible to others? And how long will I be able to access them?Notes will only be visible to you and will be available for 90 days.
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Can I continue to use the Whova app to keep in touch with fellow attendees?Absolutely! You can follow up with the people you met or those you couldn’t connect with during the event through the in-app messages, e-business card requests, and Bulletin Board posts.
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What can I do with the Whova app after the event is over?The Whova app will allow you to receive updates about future events from your event organizers. And most of all, many events worldwide use Whova, so in the future if you attend any other events, you do not need to download the app again. You can keep and use the Whova app as a central place to manage all your event networking activities.
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Other tips for using Whova?You may want to bring a portable phone charger to the conference, since you will be using your phone a lot! Also, if you are using a work phone, make sure to download the app before you get to the conference, to avoid possible issues with obtaining permission. Lastly, if you have used Whova before, the app may remember you. Double check that your name and affiliation are as you'd like for them to appear for this Annual CACFP Conference.
SOCIAL MEDIA
Join the conversation on CACFP Roundtable's social media
CACFP Roundtable utilizes social media to educate, inform, and engage. Follow along to take your seat at the table and engage with your CACFP community.
FACEBOOK FEED
HEALTH CONSIDERATIONS
The CACFP Roundtable is committed to providing a safe, productive, and welcoming environment in which to learn.
We will continue to monitor and update safety precautions for the Annual CACFP Conference regularly and coordinate with trusted national resources, state and local public health agencies, and the hotel hosting the event.
Vaccination and masking policies for the event will be established and communicated closer to the event date. In the mean time, please do not hesitate to contact us to further discuss how we can best accommodate your individual needs.
COVID-19
An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is a contagious disease that can lead to illness and even death. According to the Centers for Disease Control and Prevention, older adults and individuals with underlying medical conditions are especially vulnerable.
By participating in the Annual CACFP Conference, you voluntarily assume all risks related to exposure to COVID-19.
Help keep each other healthy.
HEALTH ACKNOWLEDGEMENT
If planning to travel, visit https://covid19.ca.gov/ for current state orders and updated information. By attending the Annual CACFP Conference, you are confirming that you are not:
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Experiencing any of the following symptoms of COVID-19 identified by the Centers for Disease Control and Prevention at CDC.gov, including:
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Fever or chills
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Cough
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Shortness of breath or difficulty breathing
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Fatigue
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Muscle or body aches
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Headache
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New loss of taste or smell
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Sore throat
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Congestion or runny nose
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Nausea or vomiting
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Diarrhea
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In contact with or have been in contact with, someone with confirmed or suspected COVID-19 symptoms without completing a 10-day quarantine
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Under any self-quarantine orders
By participating in the Annual CACFP Conference, you acknowledge that you understand and will abide by all health-and-safety requirements.
Please note that the State of California recommends and encourages awareness of the following:
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Everyone is encouraged to get vaccinated when eligible.
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Everyone is encouraged to sign up for CA Notify as an added layer of protection for themselves and the community to receive alerts when they have been in close contact with someone who tests positive for COVID-19.
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Please be aware that there is risk in attending large crowded events where the vaccine status of others in attendance may be unknown to the individuals.
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Please be aware that there is risk in attending large crowded events for populations that may not currently be eligible for vaccination, or may be immunocompromised and whose vaccine protection may be incomplete.
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